How to use Digitarq?

Search

In Digitarq, information retrieval can occur through two types of searches: the simple, and the advanced.

To perform a simple search, simply enter the desired term or terms in the respective search box. The search will occur in all the fields filled in the description records of documents, actors, places, and related events.

Also in simple search, you can use additional filters such as start and end dates, in order to restrict the search to the desired time period.

Through the advanced search it is possible to retrieve document aggregations or documents, as well as related actors, events, and places. Thus, before starting an advanced search, it is necessary to indicate which universe to search, by selecting the desired tab: documents, actors, events, or places.

Search document aggregations and documents

In this section, it is possible to search for fonds and collections held by all the archives of the DGLAB network, in order to locate the information to be retrieved. For this purpose, you can filter the search by:

• "Reference code", if you wish to retrieve specific records;
• "Title";
• "Dates", to limit the search to the desired time periods;
• "Multimedia", to retrieve records that have associated digital representations (images, videos, audios, etc.);
• "Archive", to limit the search to one or more archives in the DGLAB network;
• "Fonds/Collections", to limit the search to a specific fonds or collection;
• "Level of description", to limit the search to the indicated description levels;

It is also possible to:

• Use the option "Search in other fields", to add those in which you wish to retrieve information;
• Search for Documents related to specific other documents;
• Search for documents related to specific actors;
• Search for documents related to specific events;
• Search for documents related to specific places;
• Regarding the option "Search in all fields", if that option is chosen, it is possible to specify whether the results should contain "all the words", "any of the words", "exact words", "exact phrase", "do not contain the words", or "do not contain the exact phrase".

Search actors

In this section, it is possible to retrieve actors related to the documents: they may be the respective producers, collectors, authors, intellectual or material holders, or have any other type of relationship with them. They can also be mentioned in the documents themselves.

To retrieve actors, you can search using filters such as:

• "Name";
• "Actor type";
• "Dates" (existence, birth or formation, death or extinction, period of activity);
• "Search in other fields", selecting those in which you wish to retrieve information;
• Search for actors related to specific documents;
• Search for actors related to specific other actors;
• Search for actors related to specific events;
• Search for actors related to specific places;
• Regarding the option "Search in all fields", if that option is chosen, it is possible to specify whether the results should contain "all the words", "any of the words", "exact words", "exact phrase", "do not contain the words", or "do not contain the exact phrase".

Search events

In this section, it is possible to retrieve events related to the documents: they may be those that gave rise to the documents, those that acted upon them, or simply those mentioned in the documents.

To retrieve events, you can search using filters such as:

• "Name";
• "Event type";
• "Dates";
• "Search in other fields", selecting those in which you wish to retrieve information;
• Search for events related to specific documents;
• Search for events related to specific actors;
• Search for events related to specific other events;
• Search for events related to specific places;
• Regarding the option "Search in all fields", if that option is chosen, it is possible to specify whether the results should contain "all the words", "any of the words", "exact words", "exact phrase", "do not contain the words", or "do not contain the exact phrase".

Search places

In this section, you can retrieve places mentioned in the documents, places related to actors (address), events, or other places.

To retrieve places, you can search using filters such as:

• "Name";
• "Place type";
• "Search in other fields", selecting those in which you wish to retrieve information;
• Search for places related to specific documents;
• Search for places related to specific actors;
• Search for places related to specific events;
• Search for places related to specific other places.

Search Results

The list of results retrieved following a search appears, by default, ordered by relevance, but if desired, it is possible to choose ordering by reference code or by title, in the case of documents, or by name, in the case of actors, events, or places.

As long as the user is registered, it is always possible to export the list of search results. Only the first 500 results will be exported to an "excel" (.xlsx) file, which will be sent to the email used for the user's registration.

It is also possible for registered users to export retrieved records to "my list". This list can be organized in the way that is most convenient for the user.

For each result retrieved in the search, it is possible to view details. For each record, several tabs will be available: the description (of the document aggregation or the document, for example, if the retrieved result refers to documents), and the tabs where the records of the actors, of the events and of the places related.

Digital representations associated with the descriptive records

If the retrieved document records have associated digital representations, simply click on the image thumbnail in the document details to view it.

When viewing the images, the user will always be informed of the license under which they can be used. The corresponding title and the image file name will also be displayed.